(a)    In this section, “publication” includes any report, study, or notification.

(b)    For each publication that an official or unit of the State government intends to distribute or submit to the General Assembly or to any committee, staff agency, or employee of the General Assembly, the official or unit shall:

(1)    submit one copy to the President and one copy to the Speaker in the format requested by the President and the Speaker;

(2)    submit five printed copies to the library of the Department; and

(3)    in the case of a publication to be distributed to a committee of the General Assembly:

(i)    unless the publication is being submitted to the committee as specifically required by law, obtain approval for the distribution from the committee chair; and

(ii)    comply with the distribution requirements of the committee.

(c)    An official or unit:

(1)    shall submit to the library of the Department, in addition to the copies of a publication required under subsection (b)(2) of this section, any additional copies of the publication requested by the library on behalf of a member of the General Assembly; and

(2)    may give a publication directly to a member of the General Assembly only if:

(i)    the President and the Speaker have given written approval for distribution of the publication to each member of the General Assembly; or

(ii)    the member asks for the publication.

(d)    To assist the Department in carrying out its duties under subsection (f) of this section, each publication submitted to the General Assembly or to any committee, staff agency, or employee of the General Assembly in fulfillment of a duty imposed by law shall specify the law under which the publication is being submitted.

(e)    The Department shall:

(1)    keep a list of the publications of the officials and units;

(2)    periodically send the list to each member of the General Assembly; and

(3)    on request of a member of the General Assembly, obtain a publication of an official or unit for the member.

(f)    The library of the Department shall:

(1)    catalog and preserve the publications that officials and units submit as required by law; and

(2)    collect, catalog, and preserve any other publication that the Department considers necessary or that the Department is directed by the President or the Speaker to collect, catalog, and preserve.