§16.5. Duties of the commissioner relative to the contracts database

A.(1) The commissioner shall ensure the website includes a contract database that is electronically searchable by the public.

(2) All state agencies shall be required to provide information pursuant to this Subpart.

B. The contract database shall have the following functionality:

(1) Search and aggregate records by agency.

(2) Search and aggregate contracts by contractor.

(3) Download information yielded by a search of the database.

(4) Provide access or integration into the database, the Louisiana Checkbook information from the reports on contracts required by law including:

(a) Information required to be published on the division of administration's website by R.S. 39:1567(B)(3).

(b) Copies of the monthly reports submitted to the Joint Legislative Committee on the Budget under R.S. 39:1567(E).

(c) The annual report on the progress of the Hudson Initiative required to be made available on the internet by R.S. 39:2007(E).

(d) The annual report on the progress of the Veteran Initiative required to be made available on the internet by R.S. 39:2177(E).

C. The contract database shall include the following content:

(1) Contract amount.

(2) A brief description of the purpose of the contract.

(3) The beginning and ending dates of the contract.

(4) The name of the contracting agency.

(5) The name of the contractor.

(6) The city and state of the contractor.

(7) If available, supporting documentation for payment requests including invoices, timesheets, and reports from automatic verification software capable of automatically verifying the legitimacy of hours billed for computer generated work performed.

D. For all state contracts, the contractor shall submit no later than February twenty-eighth of each year a verification to the Department of Revenue listing each subcontractor who is paid one thousand dollars or more per year for services provided by the contract and for whom the contractor is required to make a return to the Internal Revenue Service, in accordance with Section 6041A(a) of the Internal Revenue Code, as provided for by rule of the Department of Revenue.

Acts 2018, 2nd Ex. Sess., No. 1, §1, eff. July 1, 2018.