(1) (a) Each governmental entity shall file with the state archivist a statement explaining the purposes for which a record series that is designated as private or controlled is collected and used by that governmental entity. (b) The statement filed under Subsection (1)(a) is a public record.

(a) Each governmental entity shall file with the state archivist a statement explaining the purposes for which a record series that is designated as private or controlled is collected and used by that governmental entity.

(b) The statement filed under Subsection (1)(a) is a public record.

(2) (a) A governmental entity shall provide notice of the following to a person that is asked to furnish information that could be classified as a private or controlled record: (i) the reasons the person is asked to furnish the information; (ii) the intended uses of the information; (iii) the consequences for refusing to provide the information; and (iv) the classes of persons and the governmental entities that currently: (A) share the information with the governmental entity; or (B) receive the information from the governmental entity on a regular or contractual basis. (b) The notice shall be: (i) posted in a prominent place at all locations where the governmental entity collects the information; or (ii) included as part of the documents or forms that are used by the governmental entity to collect the information.

(a) A governmental entity shall provide notice of the following to a person that is asked to furnish information that could be classified as a private or controlled record: (i) the reasons the person is asked to furnish the information; (ii) the intended uses of the information; (iii) the consequences for refusing to provide the information; and (iv) the classes of persons and the governmental entities that currently: (A) share the information with the governmental entity; or (B) receive the information from the governmental entity on a regular or contractual basis.

(i) the reasons the person is asked to furnish the information;

(ii) the intended uses of the information;

(iii) the consequences for refusing to provide the information; and

(iv) the classes of persons and the governmental entities that currently: (A) share the information with the governmental entity; or (B) receive the information from the governmental entity on a regular or contractual basis.

(A) share the information with the governmental entity; or

(B) receive the information from the governmental entity on a regular or contractual basis.

(b) The notice shall be: (i) posted in a prominent place at all locations where the governmental entity collects the information; or (ii) included as part of the documents or forms that are used by the governmental entity to collect the information.

(i) posted in a prominent place at all locations where the governmental entity collects the information; or

(ii) included as part of the documents or forms that are used by the governmental entity to collect the information.

(3) Upon request, each governmental entity shall explain to a person: (a) the reasons the person is asked to furnish information that could be classified as a private or controlled record; (b) the intended uses of the information referred to in Subsection (3)(a); (c) the consequences for refusing to provide the information referred to in Subsection (3)(a); and (d) the reasons and circumstances under which the information referred to in Subsection (3)(a) may be shared with or provided to other persons or governmental entities.

(a) the reasons the person is asked to furnish information that could be classified as a private or controlled record;

(b) the intended uses of the information referred to in Subsection (3)(a);

(c) the consequences for refusing to provide the information referred to in Subsection (3)(a); and

(d) the reasons and circumstances under which the information referred to in Subsection (3)(a) may be shared with or provided to other persons or governmental entities.

(4) A governmental entity may use private or controlled records only for those purposes: (a) given in the statement filed with the state archivist under Subsection (1); or (b) for which another governmental entity may use the record under Section 63G-2-206.

(a) given in the statement filed with the state archivist under Subsection (1); or

(b) for which another governmental entity may use the record under Section 63G-2-206.