(1) Any officer issuing duplicates of bonds shall keep a record showing:
(a) The numbers, dates and amounts of such mutilated, lost or destroyed bonds and of the coupons thereto attached;
(b) The date of the issuance of the duplicate;
(c) The name of the person to whom the duplicate was issued; and
(d) The name of the sureties and penalty of the indemnity bond, if a bond is required.
(2) Any officer issuing duplicates of warrants shall keep a record showing:
(a) The numbers, dates and amounts of such mutilated, lost, or destroyed warrants;
(b) The date of issuance of the duplicate; and
(c) The name of the person to whom issued.
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